Fast and Reliable Ways to Migrate Zimbra to Office 365 (2024)

The process to migrate from Zimbra to Office 365 is easier than it looks. Most Zimbra users move towards Office 365 for multiple reasons, such as the latest emailing features. So, we will discuss how to migrate emails from Zimbra to Office 365. To execute this process you will learn two different ways- the manual procedure and the IMAP Backup Tool. Before starting with the blog, let’s get a quick overview of the topic.

Overview:

Zimbra is a program that helps people work together on email, calendars, contacts, and documents, all in one place. It is a web-based application package that can be used inside your company’s system or by another company online. Moreover, it’s made for big companies to use lots of teamwork tools together. However, Office 365 possesses more advanced features which cause users to migrate email from Zimbra to Office 365.

Office 365 is a cloud-based platform with multiple productivity applications. With a subscription, you can access all the latest apps like Microsoft Teams, Word, Excel, PowerPoint, Outlook, OneDrive, and more. Additionally, you can install them on your PCs, Macs, tablets, and phones. It allows you to access its application from anywhere with the help of the internet.

Needs to Migrate from Zimbra to Office 365

There are several reasons why users move towards Office 365. Let’s discuss them in detail:

• Zimbra works only on the web, while Microsoft 365 works on the web, Desktop, iPhone, and Android.
• The interface of Zimbra looks old-fashioned, while Outlook looks familiar and easy to use.
• Setting up Zimbra is a bit difficult because it uses its version of Linux tools.
• Zimbra’s instructions are not organized well, unlike Microsoft 365’s clear instructions.
• Zimbra emails can’t be customized as much as Outlook 365’s.

These are some of the prominent reasons for migrating to Office 365. Now, let’s move towards the procedure section.

Method to Migrate from Zimbra to Office 365

In this section of the blog, we will explore two procedures to perform migration- the manual method and the professional method. Though the manual process is easy and free, there are some disadvantages too. On the other hand, the professional tool is quick and more reliable. It has a free demo version for the user to get the best experience. Let us begin with the free procedure.

Manual Method to Migrate Zimbra to Office 365

The manual procedure is distributed in two parts firstly you have to save all your Zimbra emails in one handy file (TGZ). after that, convert them into PST files using the automated tool. Here are the steps for migrating emails from Zimbra to Office 365:

1. Open Zimbra on your computer.
2. Now, click the Preferences gear tab at the top.
3. Look for Import/Export on the left side and click it.
4. After that, choose Advanced Settings.
5. Select what you want to move.
6. Lastly, click Export and save the file on your computer.

After performing the following steps your data from Zimbra will converted into TGZ and saved in your system. Now, you can easily export Zimbra TGZ to PST format. When you obtain your PST file, just import PST to Office 365. That is how you can complete the process of Zimbra to Office 365 migration.

However, there are certain limitations of the manual method as well. If you have a significant number of emails to migrate, it will take up a lot of time. Moreover, migrating bulk emails increases the risk of data loss and data corruption. To overcome these limitations, you can use the recommended professional process.

Professional Method to Migrate from Zimbra to Office 365

The DRS IMAP Mail Backup Tool can easily transfer the data of Zimbra to Office 365. With this tool, you can easily migrate from multiple accounts at once. For that, you need to import a CSV file with all the correct credentials. Instead of going for a complicated lengthy process, use this direct tool with some extraordinary features. Such as:

• Back up all your email data from any IMAP-enabled Zimbra Mail.
• Download IMAP emails in PST, MBOX, MSG, CSV, PDF, and other formats.
• Migrate IMAP to Office 365, Gmail, G Suite, and FastMail.
• Remove duplicate emails based on their subject, body, to, and from fields.
• Choose to delete emails after moving them to free up server space.

These are some features of professional tools. Now let’s see the steps to use it.

Steps for Zimbra Email Migration to Office 365

1. Download the IMAP Backup Tool and run it on your computer.
2. Choose to migrate from a Single Zimbra email account or Multiple.
3. Fill in your email address, password, port number, and hostname for Zimbra.
4. Now, choose the folders from the Zimbra mailbox to move to Office 365.
5. After that, select Office 365 and log in using the right credentials.
6. Lastly, choose the required filter and click Convert.

Conclusion

There can be various reasons why users migrate from Zimbra to Office 365. But for a secure and reliable migration, it’s important to use trusted software. So there is the professional tool. Moreover, It has its demo version which is free to use. The manual procedure is also good to go but has its limitations. Additionally, in the manual process, you also need to take the help of an automated tool. So, better to choose the direct method.

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